Privacy Policy

Privacy Policy – CoachRecipes.com

Effective Date: June 1, 2025
Last Updated: June 1, 2025

Important Privacy Notice

CoachRecipes.com is committed to protecting your privacy and personal data. This Privacy Policy applies to all users worldwide and complies with international privacy standards while respecting local data protection laws.

1. Information We Collect

Personal Information You Provide

When you interact with CoachRecipes.com, we may collect:

Newsletter Subscription:

  • Email address
  • First name (optional)
  • Country/region (for content customization)
  • Dietary preferences (optional)

Contact Communications:

  • Name and email address
  • Subject and content of your message
  • Country/region for appropriate response

Recipe Reviews & Comments:

  • Display name or username
  • Email address (not publicly displayed)
  • Review content and ratings
  • Recipe modifications and feedback

User Account (if applicable):

  • Username and password
  • Profile information you choose to share
  • Recipe collections and favorites
  • Cooking preferences and dietary restrictions

Information Automatically Collected

Website Analytics:

  • IP address (anonymized where legally required)
  • Browser type and version
  • Operating system
  • Pages visited and time spent
  • Referring websites
  • Search terms used to find our site

Cookies & Tracking Technologies:

  • Essential website functionality cookies
  • Analytics cookies (with consent where required)
  • Advertising cookies (with explicit consent)
  • Social media integration pixels

Device Information:

  • Device type (mobile, tablet, desktop)
  • Screen resolution
  • Language preferences
  • Time zone information

2. How We Use Your Information

Primary Uses

We use your personal information to:

Content Delivery & Personalization:

  • Send recipe newsletters and cooking tips
  • Customize content based on dietary preferences
  • Provide localized ingredient suggestions
  • Respond to your questions and comments

Website Improvement:

  • Analyze website traffic and user behavior
  • Improve recipe recommendations
  • Enhance user experience and navigation
  • Test new features and content formats

Communication:

  • Send recipe updates and new content notifications
  • Respond to customer service inquiries
  • Provide technical support
  • Send important policy updates

Legal & Safety:

  • Comply with legal obligations
  • Protect against fraud and abuse
  • Enforce our terms of service
  • Ensure website security

Marketing Communications

With Your Consent, we may send:

  • Weekly recipe newsletters
  • Seasonal cooking guides
  • Product recommendations
  • Partner promotional content (clearly marked)

You can unsubscribe anytime through:

  • Unsubscribe links in emails
  • Email preferences in your account
  • Contacting us directly at [email protected]

3. Legal Basis for Processing (GDPR/UK GDPR)

EU/UK Users – Legal Justification

We process your data based on:

Consent (Article 6(1)(a)):

  • Newsletter subscriptions
  • Marketing communications
  • Non-essential cookies
  • Social media integrations

Legitimate Interests (Article 6(1)(f)):

  • Website analytics and improvement
  • Fraud prevention and security
  • Direct marketing to existing customers
  • Customer service and support

Contract Performance (Article 6(1)(b)):

  • Account creation and management
  • Service delivery
  • Payment processing (if applicable)

Legal Obligations (Article 6(1)(c)):

  • Tax record keeping
  • Law enforcement cooperation
  • Regulatory compliance

4. Information Sharing & Disclosure

Third-Party Service Providers

We may share your information with trusted partners who help us operate our website:

Email Marketing Services:

  • Newsletter delivery platforms
  • Email automation services
  • Subscriber management systems

Analytics & Website Tools:

  • Google Analytics (anonymized data)
  • Website performance monitoring
  • Heatmap and user behavior analysis

Technical Infrastructure:

  • Website hosting providers
  • Content delivery networks (CDN)
  • Security and backup services

Payment Processing (if applicable):

  • Payment gateway providers
  • Billing and subscription management
  • Fraud prevention services

Legal Disclosures

We may disclose your information when required by:

  • Valid legal process or court orders
  • Government investigations
  • Protection of our legal rights
  • Prevention of fraud or illegal activity
  • Protection of user safety

Business Transfers

In the event of a merger, acquisition, or sale of business assets, user information may be transferred as part of the transaction, subject to equivalent privacy protections.

International Data Transfers

For EU/UK Users: When we transfer data outside the EU/UK, we ensure adequate protection through:

  • Standard Contractual Clauses (SCCs)
  • Adequacy decisions by relevant authorities
  • Certification schemes (when available)
  • Specific safeguards for your rights

5. Cookies & Tracking Technologies

Types of Cookies We Use

Essential Cookies (Always Active):

  • Website functionality and security
  • User preferences and settings
  • Shopping cart and session management
  • CSRF protection and authentication

Analytics Cookies (With Consent):

  • Google Analytics (anonymized)
  • Website performance monitoring
  • User behavior analysis
  • Content optimization data

Marketing Cookies (With Explicit Consent):

  • Advertising personalization
  • Social media integration
  • Affiliate marketing tracking
  • Conversion measurement

Cookie Management

EU/UK Users: We provide granular cookie controls through our cookie banner, allowing you to:

  • Accept or decline non-essential cookies
  • Manage cookie categories individually
  • Change preferences anytime
  • Access cookie policy details

All Users Can:

  • Disable cookies through browser settings
  • Delete existing cookies
  • Use private/incognito browsing mode
  • Opt-out of advertising cookies

Detailed Cookie Information

For comprehensive information about our cookie practices, please see our separate Cookie Policy which includes:

  • Complete list of cookies used
  • Third-party cookie partners
  • Cookie duration details
  • Step-by-step opt-out instructions

6. Your Privacy Rights

Universal Rights (All Users)

Regardless of location, you have the right to:

  • Access: Request information about data we hold
  • Correction: Update inaccurate personal information
  • Deletion: Request removal of your data
  • Unsubscribe: Opt-out of marketing communications
  • Contact: Reach us with privacy concerns

Enhanced Rights (EU/UK/California Residents)

GDPR/UK GDPR Rights:

  • Right to Access (Article 15): Complete copy of your data
  • Right to Rectification (Article 16): Correct inaccurate data
  • Right to Erasure (Article 17): “Right to be forgotten”
  • Right to Restrict Processing (Article 18): Limit data use
  • Right to Data Portability (Article 20): Receive data in portable format
  • Right to Object (Article 21): Opt-out of processing
  • Rights Related to Automated Decision-Making (Article 22)

California Residents (CCPA/CPRA):

  • Right to know what personal information is collected
  • Right to delete personal information
  • Right to opt-out of sale of personal information
  • Right to non-discrimination for exercising privacy rights
  • Right to correct inaccurate personal information

Exercising Your Rights

To exercise any privacy right:

OPTION 1 – Email Request:

  1. Email us at: [email protected]
  2. Subject line: “Privacy Request – [Your Country] – [Type of Request]”
  3. Include verification information
  4. Specify your exact request

OPTION 2 – Data Subject Access Request (DSAR) Form: For streamlined processing, you may use our dedicated DSAR form at: coachrecipes.com/privacy-request

  • Faster processing for standard requests
  • Secure verification process
  • Status tracking available
  • Automated responses for simple requests

Verification Requirements:

  • Email address associated with your account
  • Proof of identity (for sensitive requests)
  • Specific details about your request
  • Preferred format for data delivery (if applicable)

Response Timeframes:

  • EU/UK: 30 days (extendable to 60 days for complex requests)
  • California: 45 days (extendable to 90 days)
  • Other Regions: Within reasonable timeframe per local laws
  • Emergency Requests: Prioritized processing available

7. Data Security & Protection

Security Measures

We implement industry-standard security practices:

Technical Safeguards:

  • SSL/TLS encryption for data transmission
  • Secure server infrastructure
  • Regular security audits and updates
  • Access controls and authentication
  • Data backup and recovery systems

Administrative Safeguards:

  • Staff training on data protection
  • Privacy impact assessments
  • Incident response procedures
  • Vendor security requirements
  • Regular policy reviews

Physical Safeguards:

  • Secure data center facilities
  • Environmental controls
  • Access logging and monitoring

Data Breach Response

In the event of a data breach affecting personal information:

  • EU/UK Users: Notification within 72 hours to authorities and affected individuals
  • California Residents: Notification per CCPA requirements
  • All Users: Prompt notification with details about the incident and protective steps

8. Data Retention

Retention Periods Summary

Newsletter Subscribers: Until unsubscribe + 30 days | Consent basis | Automatic upon request
Website Analytics: 26 months (Google standard) | Legitimate Interest | Anonymized after period
Customer Communications: 3 years service / 7 years business | Contract/Legal | Secure deletion available
Cookie Data: Per cookie type (see Cookie Policy) | Consent/Legitimate Interest | Browser/server deletion
Account Information: Until account deletion + 30 days | Contract | Complete removal
Legal/Tax Records: 7 years (international standard) | Legal Obligation | Automatic after period

Detailed Retention Explanation

Newsletter Subscribers:

  • Until you unsubscribe
  • Plus 30 days for processing
  • Longer if required by law

Website Analytics:

  • 26 months (Google Analytics standard)
  • Anonymized data may be kept longer
  • Can be deleted upon request

Customer Communications:

  • 3 years for service-related emails
  • 7 years for business records (tax purposes)
  • Immediate deletion available upon request

Legal Requirements:

  • Tax records: 7 years (US/EU standard)
  • Legal disputes: Until resolution + statute of limitations
  • Regulatory compliance: As required by applicable law

Deletion Process

When retention period expires or deletion is requested:

  1. Secure deletion from active systems
  2. Removal from backup systems (next backup cycle)
  3. Confirmation of complete removal
  4. Documentation of deletion (if legally required)

9. Children’s Privacy

Age Restrictions

CoachRecipes.com is designed for general audiences and is not directed to children under 13 (US) or 16 (EU).

Children Under 13 (USA – COPPA):

  • We do not knowingly collect information from children under 13
  • Parents can request deletion of child’s information
  • Parental consent required for any data collection

Children Under 16 (EU – GDPR):

  • Parental consent required for data processing
  • Simplified privacy notices for children
  • Special protection for child data

Discovery of Child Data: If we learn we have collected data from a child without proper consent:

  1. Immediate review and verification
  2. Deletion of child’s information
  3. Notification to parents (if contact available)
  4. Process improvements to prevent recurrence

10. International Compliance

Regional Privacy Laws

United States:

  • CCPA/CPRA (California)
  • VIRGINIA CDPA (Virginia)
  • CPA (Colorado)
  • CTDPA (Connecticut)
  • State-specific privacy laws

European Union:

  • GDPR (General Data Protection Regulation)
  • ePrivacy Directive
  • National data protection laws
  • Digital Services Act considerations

United Kingdom:

  • UK GDPR
  • Data Protection Act 2018
  • PECR (Privacy and Electronic Communications Regulations)
  • ICO guidance compliance

Other Major Jurisdictions:

  • Canada: PIPEDA, Provincial privacy laws
  • Australia: Privacy Act 1988, Australian Privacy Principles
  • Brazil: LGPD (Lei Geral de Proteção de Dados)
  • Japan: Personal Information Protection Act
  • South Korea: Personal Information Protection Act
  • Singapore: Personal Data Protection Act

Cross-Border Data Transfers

Safeguards for International Transfers:

  • Standard Contractual Clauses (EU Commission approved)
  • Adequacy decisions (where available)
  • Binding Corporate Rules (for corporate transfers)
  • Certification schemes (when applicable)
  • Code of conducts with binding commitments

11. Contact Information & Privacy Officer

Primary Contact

Email: [email protected]
Website: CoachRecipes.com

Regional Privacy Inquiries

GDPR/EU Residents: [email protected] (Subject: “EU Privacy – [Your Request]”)
UK Residents: [email protected] (Subject: “UK Privacy – [Your Request]”)
California Residents: [email protected] (Subject: “CCPA – [Your Request]”)
Other Regions: [email protected] (Subject: “[Your Country] Privacy – [Your Request]”)

Supervisory Authorities

If you’re unsatisfied with our response, you can contact:

EU Residents: Your national Data Protection Authority
UK Residents: Information Commissioner’s Office (ICO) – ico.org.uk
California Residents: California Attorney General – oag.ca.gov
Other Regions: Your local privacy or consumer protection authority

12. Privacy-by-Design Principles

Our Comprehensive Commitment

CoachRecipes.com is built with privacy-by-design principles integrated throughout our operations:

Proactive, Not Reactive:

  • Privacy considerations embedded in all new features
  • Regular privacy impact assessments
  • Continuous monitoring and improvement processes

Privacy as the Default Setting:

  • Minimal data collection by default
  • Strictest privacy settings as standard configuration
  • Opt-in rather than opt-out for all marketing communications

Privacy Embedded into System Design:

  • Technical and organizational privacy measures
  • Regular staff training on privacy protection
  • Privacy-first development and business approach

Full Functionality with Privacy Protection:

  • Privacy protection without compromising user experience
  • Transparent data practices and clear communication
  • User control and choice over personal information

End-to-End Security Throughout Data Lifecycle:

  • Secure data handling from collection to deletion
  • Regular security audits and system updates
  • Comprehensive incident response procedures

Visibility and Transparency in All Operations:

  • Clear, understandable privacy notices in plain language
  • Regular reporting on privacy practices and improvements
  • Open communication about data use and business practices

Respect for User Privacy Above Business Interests:

  • User rights prioritized over revenue opportunities
  • Minimal impact data collection practices
  • Ethical data use aligned with user expectations

13. Related Legal Documents & Resources

For comprehensive legal protection, please also review:

  • Terms of Use – Website usage rules and user responsibilities
  • Disclaimer – Health, safety, and liability information
  • Cookie Policy – Detailed cookie information and management
  • Privacy Request Form – Data subject access request portal

Additional Resources:

  • Privacy Settings Dashboard: Manage your privacy preferences
  • Data Download Tool: Export your personal data
  • Consent History: View and modify your consent choices
  • Unsubscribe Center: Manage all communications preferences

Downloadable Versions:

  • PDF Version – For offline reference and printing
  • Word Document – For accessibility and translation

14. Updates to This Privacy Policy

Change Notification Process

Material Changes Will Be Communicated Through:

  • Website banner notification
  • Email notification to subscribers
  • Updated “Last Modified” date
  • Social media announcements (major changes)

Types of Updates:

  • Legal requirement changes
  • New service features
  • Enhanced privacy protections
  • International law updates

Your Continued Consent

Continued use of CoachRecipes.com after privacy policy updates constitutes acceptance of revised terms.

For Material Changes:

  • 30-day advance notice (where legally required)
  • Opportunity to opt-out or delete account
  • Re-consent request for significant changes
  • Clear explanation of changes and impact

Document Information

Document Version: 1.0
Effective Date: June 1, 2025
Last Updated: June 1, 2025
Next Review Date: December 1, 2025
Live Policy URL: https://coachrecipes.com/privacy-policy

© 2025 CoachRecipes.com. All rights reserved.

This Privacy Policy is effective as of the date listed above and applies to all users of CoachRecipes.com worldwide. By accessing and using our website, you acknowledge that you have read, understood, and agree to the collection, use, and disclosure of your personal information as described in this Privacy Policy.

Your privacy matters to us. If you have any questions or concerns about this Privacy Policy or our data practices, please don’t hesitate to contact us at [email protected].